Is the location suitable to attract the largest possible field? If you are planning on holding a tournament with mostly local participation (i.e. employees, family, neighbors, chapter volunteers), it is best to choose a course that is located within a twenty-mile radius of your company or organization. Most players will not want to drive a long distance to play a five-hour round of golf. After a long day on the course and an awards dinner, players will want to return to their homes without a long commute. If you plan on inviting participants from out-of-town, be sure to select a course that is near an airport and hotel.
Is the price feasible? Most golf courses charge a reduced rate for tournaments in comparison to their daily green fees. Be sure to allow for an additional $10.00 to $20.00 per player if you will also be purchasing food and beverages from the golf course. If you are hoping to raise money for your cause by green fees alone, it is best to keep the green fee under $50.00. You can easily charge $75.00 to $100.00 entry fee per player and still raise a reasonable amount of money. If you plan on offering player gifts and awards, you many want to consider seeking tournament sponsors to cover your costs. Local businesses are always seeking effective ways to advertise and will often sponsor a golf event if they are well-recognized.
Is the staff helpful and courteous? Every staff member from the head professional to the pro shop assistants to the bag boys should be pleasant and service-oriented. Remember, you will be dealing with the golf course staff on a regular basis for several months leading up to the event. You will need their advice and help before and during the tournament. If they don’t make you feel welcome during your initial phone calls and golf preview, move on to the next venue.
Does the golf course offer a place for pre- and post-tournament gatherings? If you are planning on an awards dinner or a silent auction, be sure to check into banquet room availability. Most golf courses have at least one large room that will accommodate a full tournament field. Ask if the golf course will provide tables, chairs and any other set up features you require.